A month-end document request checklist for bookkeepers
Last updated November 7, 2026
What to ask each client for every month, so nothing is missing when you close the books. All guides
The core list
A statement for every bank account and credit card, even ones the client says they barely use.
Loan or line-of-credit statements, if any.
Payroll reports and payment processor summaries, if they apply.
Receipts or invoices for anything over your threshold that the bank feed can't explain.
Make the request easy to finish
Name the exact month and account in the request, for example "Chase checking ending 4521, September". A vague "send your statements" is what produces the wrong month.
Send one link that shows what's still missing, rather than a thread of attachments. Remind only about the items still open.
Know when you're done
The month is complete when every account has a statement that covers the full period and continues from last month's balance. IntegralChase tracks exactly that and marks the month "ready to close".