New client onboarding checklist for CA firms (KYC)
What we need to get started with a new client. Every item below, with where your client gets it.
The checklist
- 1
PAN card
Of the person, or of the firm / company / trust.
Where the client gets it: A photo of the PAN card, or the e-PAN PDF from incometax.gov.in.
- 2
Aadhaar card
Of the person, or of each partner / director.
Where the client gets it: Download the e-Aadhaar PDF from myaadhaar.uidai.gov.in; it opens with the first four letters of your name in capitals plus your birth year.
- 3
GST registration certificate
Only if registered for GST.
- 4
Partnership deed / MOA & AOA
Only for firms, LLPs and companies.
Where the client gets it: The registered sale deed (and the purchase deed from when you bought it). Your lawyer, the buyer's bank or the sub-registrar's office will have a copy.
- 5
Last 2 years' ITR acknowledgements
ITR-V or acknowledgement with the computation, if we didn't file them.
- 6
Bank account details
A cancelled cheque for each account.
Where the client gets it: A photo of a cancelled cheque or the first page of the passbook, showing your name, account number and IFSC.
Collecting it without the chase
- Send the list as one link on WhatsApp. The client ticks items off as they upload, from their phone.
- Each file is checked as it arrives: the right financial year, the client's own PAN, and locked AIS or bank PDFs opened.
- Reminders go out until every item is in, and stop by themselves when it is.
Other checklists
Send this checklist to a client as one link
Your client opens it on WhatsApp, uploads each item from their phone, and every file is checked as it arrives. First month free, no card.